Implementation

Find the best way for your clinic to implement PEDS Online.

How Can Your Clinic Implement PEDS Online?

Work through the questions below to find the approach that best fits your workflow.

# Question Answer Solution
1. Do you have an appointment reminder system in which you could alert parents to complete screens prior to the appointment? Yes Call, email, or send families home with a post-card alerting them to take screens before their next appointment
No Go to Question 2
2. Do you have a kiosk in your waiting room or a desktop in every exam room? Yes Have families complete screens while they wait through our parental portal (they will not see results)*
No Go to Question 3
3. Is there a computer parents could use at the med tech's or nursing station to complete screens? Yes Have parents complete screens at the med tech or nursing station using the parent portal*
No Go to Question 4
4. Do receptionists have time to provide print copies of screens so that families can complete them in waiting rooms? Yes Provide print copies for parents to complete in waiting rooms then go to Question 6
No Go to Question 5
5. Could the med tech provide print copies of screens for parents to complete? Yes Have med tech give out print copies then go to Question 6
No Go to Question 7
6. Could your med tech enter parents' answers on print forms onto their computer? Yes Have med tech enter parents' answers onto our site and submit results*
No Go to Question 7
7. Is there a nursing station between the med tech and the exam room where families could complete screens in writing or be interviewed? Yes Have nurse help families complete print copies (or interview them) while on our site and submit results*
No Go to Question 8
8. Does a nurse or physician extender enter the exam room before the doc and have a few minutes to interview families while also entering their answers onto our site? Yes Have nurse or physician extender interview families and enter their answers onto our site and submit results*
No Go to Question 9
9. Do docs tend to begin their encounter by interviewing parents about their concerns and checking on children's milestones? Yes Have docs complete at least one screen by interview while entering answers on our site, and then deciding whether additional screens are needed (see also #10)
No Go to Question 10
10. Have staff send families home with print copies of screens (or additional screens) to complete and bring back to a follow-up or subsequent well visit Staff will need to decide who will enter results onto our site when the family returns*

* Docs, either before or during the encounter, would then open our site's administrative panel on their own computer to review results (and to decide whether additional screens (e.g., M-CHAT-R) should be added.

Still have implementation questions?

Common questions and answers to help you get started.

Staff resistant to change?

See Harvard's site developmentalscreening.org and its video showing staff and providers discussing how our tools were enormously beneficial. The site also has guidance for how to help staff and providers overcome resistance, generate enthusiasm, and collaborate on implementation.

Need an example of how one clinic solved things?

Please review our case example showing how one clinic debated options and came up with a workable solution.

Need information on billing and coding?

Please see "Billing, Coding, Reimbursement" containing current information from the American Academy of Pediatrics.

Need a rationale for why PEDS Online is beneficial?

Saves Time

  • No hand-scoring, dictating reports, or rummaging for billing codes
  • Parents self-administer PEDS:DM for accurate early detection
  • Validated questions eliminate guesswork
  • Shortens visits and reduces "oh by the way" concerns

Audit Documentation

  • Ensures compliance with Medicaid mandates
  • Proves validated, standardized screens were used

Increases Revenue

  • Provides codes for optimal reimbursement
  • Clinics receive ~$10-$13 per screen; PEDS Online costs less than $2.76 for all 3 screens

Training & Quality

  • Improves parent and provider satisfaction
  • Slide shows, videos, case examples, and FAQs
  • Email and telephone support from PEDS Online staff